RoverPass vs Staylist: campground software compared

ApexOS is the platform Staylist now sells. Staylist began in 2015 as a campsite booking tool and rebuilt from scratch rather than adding to the old product, relaunching as ApexOS: one system for vacation rentals, RV parks, hotels and marinas, with 21 modules grouped into operations, guest experience, performance and intelligence. If you are comparing vendors, Staylist is the company and ApexOS is what you would be buying.

No. ApexOS includes a channel manager, which syncs your availability out to platforms you already sell on. That is a different thing from a marketplace. RoverPass runs its own directory of bookable campgrounds and RV parks, so a park on the platform can take direct bookings, OTA bookings and marketplace bookings from one inventory. A property management system organises the demand you have. A marketplace adds to it.

RoverPass publishes its pricing and Staylist does not, so a like-for-like number means requesting a quote from them. On our side: small parks pay a $99 monthly minimum, and per-reservation fees of $3.50 count toward it, so a park pays the greater of the two and never both. Past roughly 30 reservations a month the minimum stops applying. Medium parks pay $3.50 per reservation with no monthly fee, and large operations start at $1.50. A park can also choose whether it or the camper covers the per-reservation fee at checkout. The Staylist pricing page is a six-step form, with one published claim on it: unlimited users and no per-seat fees.

It is built for four property types, and campgrounds are one of them. The Staylist RV park page is specific rather than generic, covering rig fit, metered electric and monthly billing, so the campground work is real. The trade-off is the roadmap: a feature request from a park sits alongside requests from vacation rental managers, hotels and marinas. RoverPass only works with campgrounds, RV parks and glamping sites, so there is nothing else competing for the build queue.

Neither is named on the ApexOS platform page or the Staylist RV park page. ApexOS has point of sale, which covers the camp store, but event ticketing is a different job: capacity, ticket types and on-site camping sold against the same weekend. RoverPass has a page for each, so a park running a festival, a rodeo or a membership club keeps it in the same system as the reservations.

Both handle them properly, which is worth saying because a lot of software does not. ApexOS puts nightly and long-term stays on one grid and one ledger, bills monthly rates by the month and reads electric meters onto the site's folio. RoverPass does the same work through its long-term stay tools: recurring invoices, autopay, ACH payments to keep processing fees down, flexible check-out dates and meter readings billed to the stay. If seasonal guests are most of your revenue, this is a question to take into both demos with your own numbers.